The ETD Process: How to Submit Your Final PDF

Managing many details are part of submitting your final electronic thesis or dissertation, so knowing ahead of time what to expect can help you devise a hassle-free plan that will simplify the process of submitting your final PDF to the Graduate School.

A summary of how to submit your ETD to the Graduate School can be found in the PDF titled "The Electronic Thesis and Dissertation (ETD) Process." Please download and print out this guide for future reference.


The following three hard copy forms with original signatures are required to complete every thesis or dissertation submitted to the Graduate School. All signatures must be original; scanned signatures are not accepted.

(1) Certificate of Defense Approval Form: Download, prepare, and print out the Master's or Doctoral form before the defense date. Bring the form with you on the day of the defense for signing  by your committee members. This form is your proof that you passed the defense.

(2) Signature Page: Every thesis or dissertation has a Signature page in the document. The Signature Page format can be found in the Word template appropriate for your degree:

This page should be prepared by you and printed out for signing. You are responsible for obtaining the signatures of your committee members. The Dissertation Editor will obtain the Dean of the Graduate School's signature for you.

(3) ETD Availability Agreement Form: This form can be downloaded from the Graduate School Web site and the Dissertation Editor will e-mail a copy to you when you are ready to upload the final PDF in the Scholarly Repository. You should prepare the form then discuss with your main advisor which availability option to select for your thesis or dissertation online. The three availability options are (i) Open Access; (ii) UM Campus Only; (iii) Embargo. Both student and main advisor must sign this form.

The three completed forms must be turned in to the Dissertation Editor after you've uploaded the final PDF in the Scholarly Repository to complete you ETD submission. Signatures on forms must be original.


UM Libraries: Research and Document Support                              

(1)    Research: Subject Librarians and free resources for managing your research, e.g., EndNote (desktop) and RefWorks (web).

(2)    Document Assistance: Microsoft Word Assistance, Image formatting, final PDF conversion.                       

 (3) Access to online video tutorials on                                         

Writing Center: Writing Assistance from Start to Finish                             

  • Free, one-on-one tutoring service. Weekly appointments available with the same tutor. Make/cancel appointments online.
  • Tutors use the teaching model to help students understand and identify common writing mistakes.
  • Assistance with all kinds of writing (all topics, disciplines, and types of documents).
  • Assistance with every stage of writing (planning, writing, revising).              
  • Web: Writing Center
  • Contact: Richter Library, first floor Learning Commons; e-mail:; (305) 284-2956.

Flash Writing Friday: All-day writing space

  • Offered on first Friday of every month, Coral Gables Gampus. Pilot programs on RSMAS and Medical campuses.

Dissertation Writing Group: Weekly writing support group

  • Open to Ph.D. students in candidacy by application.
  • Applications are accepted in Fall and Spring semesters.
  • e-mail: 

Dissertation Writing Retreat: Three-and-a-half-day writing support session

  • Open to Ph.D. students in candidacy by application
  • Sessions offered Fall and Spring semester during mid-semester recess.
  • e-mail