Post-Defense Essentials: To-Do Items

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POST-DEFENSE FORMATTING REVIEW

After you've successfully defended, incorporate any revisions your committee may have requested after the defense (and formatting revisions if you requested an optional predefense formatting review) into the draft then send the post-defense draft to the Associate Director of Programs, grad.dissertation@miami.edu, to begin the final formatting review of your thesis or dissertation.

The Associate Director of Programs will review the draft, then send requests for revisions to you by e-mail. You should make the revisions then send the revised draft back for another review. After all the formatting issues in the document are worked out, you will convert the draft into one final PDF of the entire document.

CREATE THE FINAL PDF

The ETD Support Web site provides conversion guides, troubleshooting tips, and appointment scheduling with an ETD Support Team information specialist. Contact the ETD Support Team in Richter Library by e-mail dfs@miami.edu, or phone, (305) 284-4811. 

The final PDF should be sent to the Associate Director of Programs, grad.dissertation@miami.edu for review. If the final PDF meets all technical requirements, the Associate Director of Programs will send you a permission-to-upload e-mail with instructions about how to upload the final PDF in the Scholarly Repository.

FINAL MATERIALS

After the final PDF has been uploaded in the Scholarly Repository, Master's and doctoral students must confirm that the following three forms have been submitted to the Graduate School to complete the ETD submission:

(1) Certificate of Defense Approval Form: You should have prepared this form before the day of your defense as part of the Defense Day Essentials: To-Do Items for your committee to sign after your successful defense. If you did not do this before the defense date, please access the form here in our Forms section. This form, when electronically signed by all committee members, is your proof that you passed the defense.

(2) Electronic Thesis and Dissertation (ETD) Final Content Approval Form: (NOTE: This form replaces the function of the signed hard copy of the Signature page from the thesis or dissertation, which was collected to formally document the committee's approval of the final content of the ETD.) Every thesis, dissertation, doctoral essay, or lecture recital essay must have the final content approved by each member of the committee. The ETD Final Content Approval Form documents the committee's approval of the final content of your document. Please access the form here in our Forms section. Fill in the name and e-mail address of each of your committee members. Each committee member will receive notification that he/she must electronically sign the form to confirm his/her approval of the final thesis, dissertation, doctoral essay, or lecture recital essay. This form, when electronically signed by all committee members, is your proof that the committee approved the final document.

As noted in the ETD Submission Deadlines By Semester section, after the established last day to submit a full draft, you should send the ETD Final Content Approval Form signed by all of your committee members along with the next draft that you send to the Associate Director of Programs for a formatting review. The Graduate School must receive the fully signed ETD Final Content Approval Form to confirm that the committee has given its final approval of the content of the thesis, dissertation, doctoral essay, or lecture recital essay before additional formatting reviews will be done.

(3) Electronic Thesis and Dissertation (ETD) Availability Agreement Form: This form lets the Graduate School know what online availability option you and your main advisor want for your final PDF in the Scholarly Repository. When you've produced a final PDF that's been approved by the Associate Director of Programs, you should discuss with your main advisor which online availability option to select for your thesis or dissertation before completing this form. The three availability options are (i) Open Access; (ii) UM Campus Only; (iii) Embargo. When you and your main advisor have agreed upon an online availability option, please access the form here in our Forms section. Fill in your name and e-mail address and the main advisor's name and e-mail address so you can both sign the form electronically.

The article "Open Access and the Graduate Author: A Dissertation Anxiety Manual," by Jill Cirasella and Polly Thistlewaite, provides helpful insights about making availability choices for your electronic thesis or dissertation.

The three forms must be completed via Dynamic Forms in order for your ETD submission to be approved.

BINDING: One-Sided Printing ONLY

Students interested in having a bound copy of the final electronic thesis or dissertation made should keep in mind that the final PDF that was uploaded in the Scholarly Repository is formatted for printing on one side of the paper only. The offset 1.5-in. left margin necessitates printing on one side of the paper only. Printing on both sides of the paper will result in a bound copy that will not look right. Make sure you ask the binder to print the copy on one side of the paper only if the volume will be printed from the final PDF you produced.

Doctoral Students Take Note: When you upload the final PDF in the ProQuest database, you will be offered a chance to order bound copies of your dissertation from ProQuest. Make sure you call ProQuest, 1-800-521-0600, to ask about printing before ordering bound copies from them. In the recent past, ProQuest has printed bound copies on both sides of the paper only so it's best to inquire about printing before ordering copies.

 IA Digital Print located on UM's Marine Campus, 4600 Rickenbacker Causeway, Miami, FL 33149; phone 305-421-4184; Website info@iadigitalprint.com, binds non-cloth hard cover copies.

For cloth-covered hard copy binding, please search the Web.

Signature Page from Your Document: If you would like to have a signed, original copy of the Signature page to bind in your hardcover thesis, dissertation, or doctoral/lecture recital essay, please print out the page from your document, obtain signatures from your committee members, then turn the form in to the Associate Director of Programs. After obtaining the Dean of the Graduate School’s signature, the Graduate School will send the signed form back to you for your personal use.