The ETD Process: How to Submit Your Final PDF

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Managing many details are part of submitting your final electronic thesis or dissertation, so knowing ahead of time what to expect can help you devise a hassle-free plan that will simplify the process of submitting your final PDF to the Graduate School.

A summary of how to submit your ETD to the Graduate School can be found in the PDF titled "The Electronic Thesis and Dissertation (ETD) Process."  Please download and print out this guide for future reference.

THREE SIGNED FORMS ARE REQUIRED 

The following three forms are required to complete every thesis or dissertation submitted to the Graduate School: the Certificate of Defense Approval form, ETD Final Content Approval form, and ETD Availability Agreement form. Each form must be signed by all required signees and received by the Graduate School before the student will be given permission to upload the final PDF in the Scholarly Repository. The Associate Director of Programs will check to confirm the three forms are in before sending the permission-to-upload e-mail(s) to the student. All signatures on the three forms are collected electronically via the Dynamic Forms system; the student initiates and manages the completion of the three forms.

(1) Certificate of Defense Approval Form: Prepare this form at least one week before the day of your confirmed defense. The Certificate of Defense Approval can be accessed in the Forms section of our website. Fill in the name and e-mail address of each of your committee members. Each committee member will receive notification that he/she must electronically sign the form to confirm your successful defense of the thesis, dissertation, doctoral essay, or lecture recital essay after you have defended. This form, when electronically signed by all committee members, is your proof that you passed the defense. Signees should sign the form after the defense has taken place.

(2) Electronic Thesis and Dissertation (ETD) Final Content Approval Form: (NOTE: The ETD Final Content Approval form replaces the function of the signed hard copy of the Signature page from the thesis or dissertation, which was collected to formally document the committee's approval of the final content of the ETD.) Every thesis, dissertation, doctoral essay, or lecture recital essay must have the final content approved by each member of the committee. The ETD Final Content Approval Form documents the committee's approval of the final content of your document. You can access the form here in our Forms section. Fill in the name and e-mail address of each of your committee members. Each committee member will receive notification that he/she must electronically sign the form to confirm his/her approval of the final thesis, dissertation, doctoral essay, or lecture recital essay. This form, when electronically signed by all committee members, is your proof that the committee approved the final document.

(3) Electronic Thesis and Dissertation (ETD) Availability Agreement Form: This form lets the Graduate School know what online availability option you and your main advisor want for your final PDF in the Scholarly Repository. When you've produced a final PDF that's been approved by the Associate Director of Programs, you should discuss with your main advisor which online availability option to select for your thesis or dissertation before completing this form. The three availability options are (i) Open Access; (ii) UM Campus Only; (iii) Embargo. When you and your main advisor have agreed upon an online availability option, please access the form in our website here. Fill in your name and e-mail address and the main advisor's name and e-mail address so you can both sign the form electronically.

ADDITIONAL RESOURCES

UM Libraries: Research and Document Support                              

(1)    Research: Subject Librarians and free resources for managing your research, e.g., EndNote (desktop) and RefWorks (web).

(2)    Document Assistance: Microsoft Word Assistance, Image formatting, final PDF conversion.                       

 (3)   lynda.com: Access to online video tutorials on lynda.com.                                         

Writing Center: Writing Assistance from Start to Finish                             

  • Free, one-on-one tutoring service. Weekly appointments available with the same tutor. Make/cancel appointments online.
  • Tutors use the teaching model to help students understand and identify common writing mistakes.
  • Assistance with all kinds of writing (all topics, disciplines, and types of documents).
  • Assistance with every stage of writing (planning, writing, revising).              
  • Web: Writing Center
  • Contact: Richter Library, first floor Learning Commons; e-mail: writingcenter@miami.edu; (305) 284-2956.

Dissertation Writing Group: Weekly writing support group

  • Open to Ph.D. students in candidacy by application.
  • Applications are accepted in Fall and Spring semesters.
  • e-mail: dwg@miami.edu 

Dissertation Writing Retreat: Three-and-a-half-day writing support session

  • Open to Ph.D. students in candidacy by application
  • Sessions offered Fall and Spring semester during mid-semester recess.
  • e-mail Dr. Kurt Voss-Hoynes, k.vosshoynes@miami.edu